Statutes of the University

SCHEDULE (Section 2 and 25)

 

Statutes of the University

 

Length of appointment of Pro-Vice-Chancellors

1. Pro-Vice-Chancellors shall hold office for three years from the date of their appointment and, subject to the approval of the Minister, shall be eligible for re-appointment.

Length of appointment of members of the Council

2. (1) Members of the Council, other than ex officio members, shall hold office for three years and shall be eligible for re-appointment or re-election, as the case may be.

(2) Any member of the Council, other than an ex-officio member, may resign his membership at any time by notice in writing addressed to the Registrar.

Casual vacancy in Council

3. Any casual vacancy occurring among the appointed or elected members of the Council shall be filled as soon as possible by the person, persons or body which appointed or elected the member whose place has become vacant, and the person so appointed or elected shall hold office for the remainder of the period for which the person whose place he fills was appointed or elected.

Meetings and quorum of Council

4. (1) The Council shall meet at least three times a year.

(2) The quorum of the Council shall be one half of the members holding office at the time of the meeting.

(3) The Council may act notwithstanding any vacancy or vacancies in its membership, or any defect in the appointment or election of any member or members.

Resolution by circulation

5. A resolution proposed by the Executive Committee of the Council, other than for the purpose of making a Statute, which is on its authority circulated by the Registrar to all members of the Council and which receives the written agreement of not less than two-thirds of such members shall, upon receipt of such agreement by the Registrar, have the same force and effect as a resolution passed at a meeting of the Council.

Chairman and Vice-Chairman of Council

6. (1) The Council shall elect from among its members a Chairman and a Vice-Chairman, each to hold office

for a period not exceeding three years, and each of whom shall be eligible for re-election.

(2) If both the Chairman and the Vice-Chairman are absent from a meeting of the Council the members present shall appoint from among themselves a chairman for the purpose of that meeting.

(3) If both the Chairman and the Vice-Chairman are at the same time unable to carry out their duties the Council may elect one of its members to perform such duties during such time.

The Senate

7. With regard to meetings of the Senate—

(a) the Vice-Chancellor, or in his absence a Pro-Vice-Chancellor or other member of the Senate appointed for the purpose by the Vice-Chancellor, shall be Chairman; and

(b) the provision of Statute 4 shall apply, mutatis mutandis.

The Convocation

8. There shall be no quorum for meetings of the Convocation the proceedings of which shall be regulated by the Chairman subject to any general or special directions of the Council.

The Faculties

9. The University shall include such Faculties as may from time to time be established by the Council.

Composition of Faculty Boards

10. For each Faculty there shall be a Faculty Board which shall consist of—

(a) all the full-time academic staff of the Faculty; and

(b) such persons as may be assigned to the Faculty Board by the Senate; and

(c) two students elected annually by the students in the Faculty.

Attendance of Vice-Chancellor or Pro-Vice-Chancellor at meetings

11. The Vice-Chancellor and a Pro-Vice-Chancellor shall each have the right to attend any meeting of a Faculty Board or of any committee thereof.

The Deans

12. (1) There shall be a Dean of each Faculty elected by the Faculty Board of the Faculty who shall each hold office for three years or such other period as may be determined by Ordinance from time to time and who shall be eligible for re-election.

(2) The Dean shall preside at meetings of the Faculty Board and at meetings called by him in terms of the

Statutes and shall have such powers and duties as are prescribed by Ordinance.

Duties and powers of the Faculty Board

13. A Faculty Board shall have the following duties and powers—

(a) to regulate, subject to the approval of the Senate, the teaching and study of the subjects assigned to the Faculty;

(b) to report to the Senate on any matter specifically relating to the work of the Faculty;

(c) to deal with any matter referred or delegated to it by the Senate;

(d) to appoint committees, which may include a minority of persons who are not members of the Faculty Board, to carry out any of the duties or exercise any of the powers of the Board.

Meetings of members of Faculties

14. The Dean of each Faculty shall call regular meetings of the Faculty Board at which matters relating to the policy of the Faculty and appointments shall be discussed and recommendations adopted for submission to the appropriate authorities on policy and on appointments.

Teaching departments

15. (1) The list of teaching departments and their allocation to Faculties shall be prescribed by Ordinance.

(2) The Chairman of a teaching department shall be appointed by the Vice-Chancellor, on behalf of the Council, from among the full-time members of the academic staff of the department and after consultation with each member of the academic staff in the department, and the Dean of the Faculty to which the department is allocated.

(3) A Chairman of a Department shall hold office for a period of three years, or such other period as may be determined by Ordinance from time to time, and shall be eligible for re-appointment.

(4) A teaching department may be allocated to two or more Faculties.

Institutes

16. The Council, after consultation with the Senate, may establish institutes or centres of learning within or outside the University and shall appoint the head of any such institute or centre and give directions as to its studies and research and administration.

[Paragraph amended by section 36 of Act 14 of 2002]

Procedure generally

17. (1) Except as otherwise specifically provided in the Act or the Statutes, in the absence of the chairman or vice-chairman at a meeting of a board or committee the members present shall elect from those present a chairman to preside over that meeting.

(2) Except as otherwise specifically provided in the Act or the Statutes, each board or committee shall determine and may make rules for the time, place and procedure of its meetings.

(3) The minutes of a meeting of a board or committee shall be laid on the table at the next following meeting of the body that appointed it.

(4) At a meeting of a board or committee, in the event of an equality of votes on any matter the person presiding shall have a casting vote in addition to his original vote.

(5) Paragraphs (2), (3) and (4) shall apply, mutatis mutandis, to the Council and the Senate, save that minutes of the Council shall be sent to the Chancellor and the Minister and a report of each meeting of the Senate shall be laid on the table at a meeting of the Council.

Committees

18. Any committee established and in existence immediately before the 14th January, 1983, shall continue to carry out its functions as fixed immediately before the 14th January, 1983, until such time as the authority responsible for its appointment under the Act or the Statutes makes other provision for its membership or functions.

Financial procedure

19. (1) The Council shall fix the financial year of the University:

Provided that until the Council makes other provision the financial year shall remain as it was immediately before the 14th January, 1983,

(2) The Council shall appoint a Finance Committee to which a minority of persons who are not members of the Council may be appointed, and all matters within the jurisdiction of the Council which have important financial implications shall be referred to the Finance Committee for its report.

(3) The Bursar shall be secretary of the Finance Committee.

(4) The Finance Committee shall submit to the Council, before the beginning of the financial year, draft estimates of income and expenditure, and such estimates as amended as the Council thinks fit, shall be approved by the Council before the beginning of the financial year.

(5) The Council may revise the estimates during the course of the financial year and give directions for the manner in which amendments of expenditure estimates may be made. Such directions may make provision for delegating the powers of revision so long as such delegation shall not extend to altering the total estimated expenditure.

(6) As soon as practicable after the end of the financial year, a balance sheet and income and expenditure account with supporting schedules shall be submitted to the auditors.

(7) The audited accounts, with any comments thereon made by the auditors, shall be submitted to the Council.

Audit

20. (1) Subject to subsection (2), the Council shall, before the beginning of each financial year, appoint auditors who are registered as public accountants in terms of the Public Accountants and Auditors Act [Chapter 27:12] who shall not, and none of whose partners or employees shall, hold any other office in the University.

(2) If no appointment of new auditors is made before the beginning of a financial year the auditors in office shall continue in office.

Arrangements with other universities and affiliated bodies, etc.

21. (1) The Council may make arrangements with any other university whereby students of the University may be registered as students of such other university and so enabled to study for, enter the examinations of and be afforded the degrees of such other university.

(2) The Council may affiliate to the University any other institution or any branch or department of any other institution, and may

(a) recognise selected members of the staff of any affiliated institution, branch or department as teachers of the University; and

(b) admit the members of any affiliated institution, branch or department to any of the privileges of the University; and

(c) accept attendance at courses of study in any affiliated institution, branch or department in place of attendance at courses of study at the University; on such terms and conditions and subject to such rules as the Council may determine from time to time.

[Paragraph inserted by section 36 of Act 14 of 2002]